Ask once. Follow up with a system.
Request documents through secure vendor links and track what has arrived, what is pending, and who needs a reminder.
Vendor document collection ↗For property, facilities & vendor operations teams
Vendor management.
Documents in order.
A clear next step.
Vendor management software for property, facilities and operations teams. Collect certificates of insurance, track document expiration dates, and organize compliance reviews and vendor renewals in one workspace.
See the workflow before you create an account.A clearer view of vendor readiness
Jame Systems / Example workspaceFictional data
Vendor
Missing insuranceApex Facilities
Facilities maintenance · Example portfolio
Document completeness1 / 2
Next renewalReview needed
Assigned ownerJordan Lee
Business licenseCurrent
Liability insuranceMissing insurance
A current license is only part of the picture. Insurance must also meet the required coverage and review rules.
Collect→Review→Renew
One place for the documents your operation depends onCertificates of insuranceLicensesContractsRenewals
From collection to a decisionVendor document management.
Vendor document management.
From request to renewal.
Your team gets a structured process. Vendors get a clear request. Every exception gets a next step.
Know why a vendor needs attention.
Combine missing-document checks, expiration rules and reviewed coverage details into an explainable status.
Vendor compliance management ↗Keep the next deadline in view.
Assign follow-up work, schedule renewal outreach and escalate requests that need your team's judgment.
Document expiration & renewals ↗Turn the overview into action.
Filter vendor exceptions, export records, and follow organization-wide compliance trends over time.
Compliance reports & audit history ↗A workflow your team can followMake the handoff
Make the handoff
the easy part.
Start with your vendor list, choose the documents you need, and give the next action an owner.
Walk through an example →- 01
Set the requirements
Choose required document types, expiration rules, coverage thresholds and reviewers.
- 02
Collect from the vendor
Share a private upload link and follow the submission from requested to reviewed.
- 03
Review exceptions
Confirm evidence, identify gaps, or record an authorized, time-limited exception.
- 04
Keep renewals moving
Use scheduled outreach, follow-up tasks and reports to keep upcoming work visible.
Built for the people doing the workOne shared picture.
One shared picture.
Different responsibilities.
Operations teams
See missing documents, upcoming renewals and assigned follow-ups.
Compliance reviewers
Check evidence against the rules and explain each decision.
Vendors & business partners
Submit the requested document through a scoped link without joining your workspace.
Plans that grow with your operation
Compare your options
Starter and Professional billed monthly · Enterprise quoted individuallyChoose the right level of control.
More vendors, better automation, and enterprise-grade workflows as you grow.
Explore the available plans and discuss your requirements. Online signup and paid checkout are not open on this public website.
Starter
$149 / month
Get every vendor and essential document organized.
7 days free for eligible new subscribers
- Up to 100 vendors
- Up to 1,000 documents
- 3 team members
- Vendor records and contacts
- Document storage and expiration tracking
- Compliance overview dashboard
- Standard support request portal
Professional
$399 / month
Automate renewals and stay ahead of compliance.
7 days free for eligible new subscribers
- Up to 1,000 vendors, 20,000 documents
- 15 team members
- Custom document requirements
- Vendor requests & renewal outreach (email setup required)
- Bulk CSV imports and exports
- Advanced reporting and audit history
- Follow-up task workflows
- Explainable vendor risk scoring
- Contract renewals and notice deadlines
- Priority support requests
EnterpriseTailored to you
Custom quote
Capacity and capabilities tailored to your agreement.
Custom agreement · no free trial
- Negotiated vendor and document capacity
- Team size matched to your needs
- Departments and organizational groups
- Document review and approval workflows
- Scoped vendor sync & signed webhooks
- SSO (configured identity provider required)
- Custom onboarding and security arrangements
- Dedicated support coordination
| Features | Starter | Professional | Enterprise |
|---|---|---|---|
| Vendors | 100 | 1,000 | Custom limits |
| Documents | 1,000 | 20,000 | Custom limits |
| Team members | 3 | 15 | Custom limits |
| Vendor records & profiles | ✓ | ✓ | ✓ |
| Document storage and expiration dates | ✓ | ✓ | ✓ |
| Compliance overview | ✓ | ✓ | ✓ |
| Custom document requirementsNEW IN PRO | — | ✓ | By agreement |
| Automatic email renewal remindersNEW IN PRORequires configured SMTP and a daily scheduler | — | Setup | By agreement |
| Configurable vendor risk scoringNEW IN PROHuman-reviewed exposure factors, control evidence, assessment history | — | ✓ | By agreement |
| Contracts & renewal-notice deadlinesNEW IN PROContract metadata and action dates, not legal advice or e-signatures | — | ✓ | By agreement |
| Bulk CSV import & exportNEW IN PRO | — | ✓ | By agreement |
| Advanced compliance reportsNEW IN PRO | — | ✓ | By agreement |
| Follow-up & renewal tasksNEW IN PRO | — | ✓ | By agreement |
| Activity audit historyNEW IN PRO | — | ✓ | By agreement |
| Priority support queueNEW IN PROService requires an operating support team | — | Setup | By agreement |
| Multiple departmentsNEW IN ENTERPRISE | — | — | By agreement |
| Review & approval workflowsNEW IN ENTERPRISE | — | — | By agreement |
| Scoped vendor sync & signed webhooksNEW IN ENTERPRISE | — | — | By agreement |
| Single sign-on (SSO)NEW IN ENTERPRISERequires configured identity provider and tested organization mapping | — | — | By agreement |
| Custom onboarding & security agreementsNEW IN ENTERPRISEArranged with the Jame Systems team | — | — | By agreement |
| Dedicated support coordinationNEW IN ENTERPRISERequires staffed support operations | — | — | By agreement |
* “Setup” features require connected email/identity services or staffed onboarding and support; they are not automatically activated by subscribing. Enterprise capacity, optional features and support are specified in your accepted offer. Unlimited capacity applies only when explicitly agreed; infrastructure limits still apply. Starter and Professional prices exclude applicable taxes. Enterprise pricing and billing terms are agreed upon before activation.
View vendor management pricing and plan details →
Email workflows and connected services need deployment configuration. Enterprise integrations and SSO are configured with your administrator.
Can I see Jame Systems without registering?
Yes. The interactive tour uses fictional data and demonstrates collection, evidence review and renewal planning in your browser.
Can I bring my existing vendor list?
Professional includes CSV import and export; Enterprise capabilities follow your agreement. Imports support up to 2,000 rows per CSV file, with column mapping, duplicate checks and row corrections.
Do vendors need a paid account?
No. Vendors submit a requested document through a private, scoped link. Team-member seats are for your internal workspace.
Does Jame automatically certify insurance coverage?
No. Your team defines requirements and reviews the evidence. PDF text extraction assists that review; the product does not replace professional insurance judgment.
How do trials and cancellation work?
Eligible new Starter and Professional subscriptions share one seven-day trial per workspace. Enterprise does not include a free trial. Billing is monthly, and cancellation preserves access until the applicable paid or trial period ends.
How is Enterprise tailored to my company?
Your offer specifies vendor, document and team limits, included features, support and recurring price. Unlimited capacity is available when explicitly agreed. Individual uploads remain limited to 10 MB. Changes take effect after you accept and billing is confirmed.
How do I get help setting up?
Use the onboarding request form to describe your vendor list, document requirements and team. Service scope and any response commitments must be agreed with Jame Systems.
See your next step clearlyPut the vendor workflow